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Chapter 12 : Effective Meetings

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Effective Meetings, Page 1 of 2

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Abstract:

This chapter is a brief synopsis of the steps required to ensure that any meeting convened is as effective as possible. The steps are placed into three general categories, (i) things to do before the meeting, (ii) things to do during the meeting, and (iii) things to do after the meeting. The chapter helps the reader determine whether or not to have a meeting, and evaluate different methods of disseminating information. It is essential for the meeting convener to adapt to the meeting type and important for the meeting to be controlled. Accurate, timely distributed minutes to the attendees is important to document the decisions made at the meeting, and in addition, they can be key to ensuring that participants complete the tasks allotted to them. The chapter provides pointers on how to be an effective meeting participant, some of which are: ensure that you have read the minutes from the previous meeting; make sure to read and understand any supporting documentation provided for discussion at an upcoming meeting; and make sure that any presentation you are to make is succinct and clear. The chapter outlines how to troubleshoot meeting problems. The most expensive component of a meeting is the salaried time of the participants. If a meeting regularly runs over the allotted time because too many items are on the agenda, it may be worthwhile to meet more frequently with a more manageable agenda.

Citation: Hanly M. 2014. Effective Meetings, p 264-271. In Garcia L (ed), Clinical Laboratory Management, Second Edition. ASM Press, Washington, DC. doi: 10.1128/9781555817282.ch12
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Figure 12.1 Sample meeting agenda. doi:10.1128/9781555817282.chl2.fl

Citation: Hanly M. 2014. Effective Meetings, p 264-271. In Garcia L (ed), Clinical Laboratory Management, Second Edition. ASM Press, Washington, DC. doi: 10.1128/9781555817282.ch12
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References

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1. Benson, D. D. 1982. The Art of Taking Minutes. Snyder Publishing Company, Los Angeles, CA.
2. Dorfman, R. F. 2000. Use a consent agenda to streamline board meetings. Assoc. Manag. 52:91.
3. Mosvick, R. K.,, and R. B. Nelson. 1987. We've Got To Start Meeting Like This: a Guide to Successful Business Meeting Management. Scott, Foreman, Glenview, IL.
4. Pohl, A. N. 1991. Committees and Boards: How To Be an Effective Participant. NTC Publishing Group, Lincolnwood, IL.
5. Romano, N. C., Jr.,, and J. F. NunamakerJr.,, 2001. Meeting analysis: findings from research and practice. In R. H. SpragueJr.,, and J. F. NunamakerJr., (ed.), Proceedings of the Thirty-fourth Hawaii International Conference on System Sciences, Maui, HI, USA, January 3-6. IEEE Computer Society Press, Washington, DC. http://www .hicss.hawaii.edu/HICSS_34/PDFs/CLUSR19.pdf (last accessed July 20,2012).

Tables

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Table 12.1

Meeting types

Citation: Hanly M. 2014. Effective Meetings, p 264-271. In Garcia L (ed), Clinical Laboratory Management, Second Edition. ASM Press, Washington, DC. doi: 10.1128/9781555817282.ch12
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Table 12.2

Quick reference guide for troubleshooting meetings

Citation: Hanly M. 2014. Effective Meetings, p 264-271. In Garcia L (ed), Clinical Laboratory Management, Second Edition. ASM Press, Washington, DC. doi: 10.1128/9781555817282.ch12

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