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Chapter 12 : Effective Meetings

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Effective Meetings , Page 1 of 2

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Abstract:

This chapter explains how to set up and run an effective meeting and helps managers calculate the cost of a meeting. The chapter provides some points to consider before deciding whether to have a meeting: would a memo, e-mail, or voice mail message be as effective as a meeting; what is the worst thing that might happen if a meeting is not held; what is the purpose of the meeting; how can the meeting’s success or value be measured. For a successful meeting to happen, the leader must be able to adapt leadership styles to different groups, different members, and different tasks. Preparation prior to a meeting is vital to a successful meeting. The amount of preparation will vary with the topic and the expertise of the attendees. The person chairing the meeting is responsible for (i) leadership, (ii) starting on time, (iii) ending on time or ending early, and (iv) arranging the meeting site. If the subject is important enough to deserve a meeting, it should not be preempted by distractions. Questions should be allowed during the discussion of each agenda item. Recap, summarize, and state conclusions at the end of the meeting. The minutes should include meeting date, time, place, and purpose; names of attendees, conclusions, agreements, action items; and assignments. The person chairing the meeting should leave no issues unresolved and should review all decisions and commitments made. The cost of meetings is high, and meetings use one's most priceless resource-time.

Citation: Frings C. 2004. Effective Meetings , p 254-258. In Garcia L, Baselski V, Burke M, Schwab D, Sewell D, Steele J, Weissfeld A, Wilkinson D, Winn W (ed), Clinical Laboratory Management. ASM Press, Washington, DC. doi: 10.1128/9781555817695.ch12

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References

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1. Frings, C. S. 1997. The Hitchhiker’s Guide to Effective Time Management, p. 6567. AACC Press,Washington, D.C.
2.Soundview Executive Book Summaries. 1989. Skills for Success, p. 99105. Soundview Executive Book Summaries,Middleburg, Vt.
3. Yeomans, W. N. 1985. 1000 Things You Never Learned in Business School, p. 133153. New American Library, Bergenfield, N.J

Tables

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Table 12.1

Hourly cost of a meeting

Citation: Frings C. 2004. Effective Meetings , p 254-258. In Garcia L, Baselski V, Burke M, Schwab D, Sewell D, Steele J, Weissfeld A, Wilkinson D, Winn W (ed), Clinical Laboratory Management. ASM Press, Washington, DC. doi: 10.1128/9781555817695.ch12
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Table 12.2

Problems and potential solutions related to more effective meetings

Citation: Frings C. 2004. Effective Meetings , p 254-258. In Garcia L, Baselski V, Burke M, Schwab D, Sewell D, Steele J, Weissfeld A, Wilkinson D, Winn W (ed), Clinical Laboratory Management. ASM Press, Washington, DC. doi: 10.1128/9781555817695.ch12
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Checklist To Use When Planning a Meeting

See reference .

Citation: Frings C. 2004. Effective Meetings , p 254-258. In Garcia L, Baselski V, Burke M, Schwab D, Sewell D, Steele J, Weissfeld A, Wilkinson D, Winn W (ed), Clinical Laboratory Management. ASM Press, Washington, DC. doi: 10.1128/9781555817695.ch12

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